Modules
Aircraft Owner and Aircraft Module
Track and Manage Aircraft Owners (Lessors) and Aircraft along with their associated information such as owner’s info., Aircraft Periodic Fees such as Hourly Rent, Monthly Hangar/Tiedown Rent, Monthly Service Plan Fees,
Fuel Per Hour, Oil Per Hour, Fuel Surcharge, Marketing Fees %, Sales Tax %, etc. as applicable and Aircraft related document links.
System allows you to define multiple owners for an aircraft.
Periodic Fees are used for rule-based calculations when FSP Invoice Data is unavailable. Periodic Fees can vary even during the month (applies for certain time period within the same accounting period).
You can pull data from FSP just by clicking a button if you have subscribed to FSP APIs.
Client / Student Module
Track and manage clients and students, including their names, contact information, applicable aircraft rate types when published rates do not apply, and links to related documents.
New clients are assigned the 'PUBLISHED' rate type by default. If you offer a specific client a discounted rate, you can assign the appropriate rate type.
You can pull data from FSP just by clicking a button if you have subscribed to FSP APIs.
Flight Data Management Module
Track and manage flight data imported from the flight scheduling system.
Data includes the flight date, aircraft registration/tail number, client name (excluded from marketing reports for privacy), activity type, activity airport, Hobbs Out, Hobbs In, Hobbs Total, Tach Out, Tach In, Tach Total, instructor name, and more.
The system lets you define a single set of rules for common activities and map those rules to activity types in the source flight data system. Each rule can include or exclude specific activity types when calculating revenue, taxes, fuel surcharges, marketing fees, and other charges not available in the FSP invoice data.
For activities that may not generate an invoice—such as discovery flights—the system applies these rule-based calculations automatically.
Drag and drop the source flight data in Excel format, then click “Load to Stage Table.” If the data contains no critical errors, the “Process Stage Data” button becomes available. Some issues may be displayed as warnings and will not prevent processing.
The system verifies that the aircraft registration or tail number is configured and checks the Hobbs and Tach readings for gaps and matching totals. Click “Process Stage Data” to refresh the main table for the applicable aircraft and reporting period.
You can pull data from FSP just by clicking a button if you have subscribed to FSP APIs.
Expense Data Management Module
Track and Manage Expense Data Details, sourced from accounting System.
Track and Manage Expense Date, Aircraft Registration/Tail No., Expense Type, Activity Airport, Expense Description, Expense Amount.
Drag and drop the source expense data in Excel format, then click "Load to Stage Table." If no data discrepancies are found, the "Process Stage Data" button becomes available. The system verifies that the aircraft registration/tail number and expense types are valid. Click "Process Stage Data" to refresh the main table for the selected period and aircraft.
Alternatively you can enter expenses manually from this App.
Leaseback Transaction Data Management Module
Track and Manage Leaseback Transaction Data Details, sourced from Bank.
Use the Leaseback Transaction Data Management module to record and manage each transaction’s date, aircraft registration or tail number, description, amount, and posting period.
To import transactions, drag and drop the completed Excel file, and then select "Load to Stage Table." The system validates the data, including the aircraft registration or tail number. If no discrepancies are found, the "Process Stage Data" button becomes available. Select "Process Stage Data" to update the main table for the applicable aircraft and accounting period.
Alternatively you can enter transactions manually from this App.
Analytics Dashboard
Various pre-built Analytics are available on the Home Page with Charts, to Understand profitability and performance.
Provides
- summary of Aircraft Owners, Aircrafts
- Pie Chart with Gross Revenue, Marketing Fees, Expenses and Net Revenue for the selected period.
- Bar Chart with Gross Revenue, Marketing Fees, Expenses and Net Revenue per Aircraft for the selected period.
- Bar Chart with Gross Revenue, Marketing Fees, Expenses and Net Revenue per Month from beginning of the year.
- Bar Chart with Instructor Hours from beginning of the year.
Reporting
Various pre-built interactive reports are available. Interactive Report module allows end users to build their custom reports.
Built-in Marketing Report generation, with Flight Data Details, Revenue Calculation Details, Expenses and Leaseback Transaction Details for the selected period in Excel Format.
Net Sheet includes a summary of Revenues, Marketing Fees, Expenses, Net Revenue, Payment, and Net Balance to Carryforward by month from beginning of Leaseback.
Oracle APEX - Interactive report features Explained. Watch
Accounting Period
All transactional data and reporting is based on the Accounting Period, which is the last date of the month.
Accounting period is auto generated from Monthly Task Process. System allows you to lock and unlock the period.
You should lock the accounting period once all the numbers have been verified and reported to lessors, to avoid any data updates by mistake.
Application Portal
Common Application Portal hosting Flight Leaseback Pro, which allows to configure Company (Flight School) specific details, such as Company and branch information, Logo hyperlink, Domain and LDAP information, User Master List and maintain authorization, Broadcasting Notifications, Activities, and monitoring reports.
Features
Customizable framework
Brand customization: Configure Logo and UI Theme.
Authentication: Option to select LDAP, Oracle and/or Registered User.
Authorization: Module based authorization.
Interactive Reports: Interactive Reports - Report can be customized and shared or stored as private report. Downloadable and can be subscribed reports in various formats.
Responsive Framework: Application works seamlessly on Web browsers and on Mobile Devices.
Data Upload and Processing
You can pull data from FSP just by clicking a button if you have subscribed to FSP APIs for all datasets except expenses and transactions.
Otherwise we have built excel templates to prepare the data to upload and process bulk data.
Template reports can be built to extract set of data to modify in excel and re-upload to merge the bulk changed data, with error reporting and edit functionality.
Document Links
Any number of document links (such as links to google drive document) can be added for an aircraft. Document can be in any format such as PDF, Picture, Audio, Excel, Text etc.
Data Search
As a standard feature in Oracle APEX, All the interactive reports have a built-in search capability to search across all columns and rows.
Benefits
Secure cloud platform
Automated workflows.
Intuitive Design.
Real-time reporting and analytics.
Built-in Data consistency verification. Proper checks and balances are done to validate the data integrity.
Data verification for any gaps in Hobbs number, Hobbs mismatch with Invoice, Missing any reference data, etc.
See every leaseback in one place with live status updates.
Instantly identify your most profitable contracts.
Do not require Flight School to have IT infrastructure or IT Team to support.
We provide templates to prepare data and bulk upload/merge, as an alternate to pull the data from source system (FSP).
We can provide services to migrate your data from legacy system.
Very light framework, can be deployed and implemented quickly, significant cost savings to the Flight School.
We provide on-boarding support and comprehensive training.
System is hosted on Oracle Cloud, to reduce overall cost.
You can get a full access to try RISK FREE.
Includes access to common application portal, which allows custom branding,
configure authentication to use LDAP, role-based authorization, add your announcements/notification,
admins can monitor activities, etc.
Drill-down to detail information.
Enhanced Search capabilities.
Enhanced Data Extraction capabilities.
Enhanced Reporting capabilities.
We can also enhance and/or provide customization.
Flexibility to either use our cloud-based system, or your on-prem/cloud deployment.
Accessible from any mobile devices.
Very reasonable fee structure for all these integrated modules.
Running on top Database and light application framework.
*Fees are dependent on which configuration, services, volume, and commitments are selected.